Apply For Certified Copy Kerala : Registration Department

Organization :Registration Department, Government of Kerala
Facility : Apply For Certified Copy

Home Page : http://keralaregistration.gov.in
Download here :https://www.statusin.in/uploads/1295-form_19_cc.pdf

Apply For Certified Copy

Application for Certified Copies is to be submitted in the prescribed form by the applicant along with required stamp paper and fee .The application can also be sent by post.

Related : Registration Department Stamp Duty & Fees : www.statusin.in/4956.html

The amount required for stamp paper, fee and postage should be sent by Money Order. Application for Certified Copies for which fee has been paid at double the ordinary rate shall have precedence over those for which the fee has been paid at ordinary rate. Proforma for the application for certified copies is given. (Please see Form No 19)

Registration Department :
Registration Department is one of the oldest department in the state and it touches citizens at all levels at some time or other.

The main objective of law of registration is to provide a conclusive proof of genuineness of document, afford publicity to transaction, prevent fraud, afford facility for ascertaining whether a property has already been transacted and afford security of title deeds and facility of providing titles in case the original deeds are lost or destroyed.

Registration department at present is the third largest source of revenue to the state exchequer, the first two being sales tax and excise. Registration law governs documents rather than transactions.

The Registration Department in Kerala started functioning from 1st Dhanu 1043ME, in the Travancore area, from 1st Edavam 1050ME in the Cochin area and from 1st January 1865 AD in the Malabar area. Three units have been integrated to form the present Registration Department from 1st November 1956 and the Registration Act, 1908 is in force throughout the State.

FAQ On Stamp Duty

What is the definition of family for availing concession in stamp duty under the Indian Stamp Act?
The family member includes father, mother, husband, wife, son, daughter and grandchild. The relationship should be traced from the owner of the property prior to transaction.

Can I get the required information directly from the Sub-Registrar?
Yes. The registering officer is required to give any sort of information regarding registration

What is the help rendered by Registration Department to common man?
In computerized sub registry offices encumbrance certificates are issued to the applicants within 30 minutes after submitting the applications. Registration process is completed within half an hour and the document after registration is returned to the presenter on the same day itself.

If the public in getting the above services in time from the computerized sub Registry Offices is experiencing any inordinate delay, the fact may be brought to the notice of the Departmental authorities.

I am from Kerala right now I am working in US, I wanted to sell a land in Kerala. My brother told me that I should be present in person to sign at the registrars office, which is not possible. Is there any way can I register it without my presence?
There is a need that the seller should sign the document and appear before the registering officer for registration. But this could be done without your physical presence, by authorizing an Attorney here to do this activity on behalf of you.

For this you need to execute a power of attorney there attested by a Notary there, which has to be adjudicated with any Sub Registrar here. Based on this Power your attorney can act.

Functions of Kerala Registration Department

The Kerala Registration Department is a government department responsible for the registration of documents relating to immovable property in the state of Kerala. The department was established in 1866 and is headed by the Registrar General.

The functions of the Kerala Registration Department include:
** Registration of documents: The department registers all documents relating to the transfer of ownership of immovable property, such as sale deeds, gift deeds, and lease deeds.
** Maintenance of records: The department maintains a record of all registered documents. These records are used to provide information about the ownership of property and to resolve disputes.
** Collection of revenue: The department collects a fee for the registration of documents. This fee is used to fund the department’s operations and to provide financial assistance to the government.
** Providing information: The department provides information about the ownership of property to the public. This information can be used for a variety of purposes, such as obtaining a loan, applying for a government subsidy, or disputing a property boundary.

Additional Simplified Procedure

You can apply for a certified copy of a registered document online in Kerala through the Registration Department’s e-services portal.

Here are the steps on how to do it:
1. Go to the e-services portal of the Registration Department: https://pearl.registration.kerala.gov.in/
2. Click on the “Apply for Certified Copy” link.
3. On the Apply for Certified Copy page, enter the following details:
** Document Number
** Document Date
** Document Type
** District
** Taluk
** Village
** Survey Number
4. Enter the captcha code and click on the “Proceed” button.
5. On the next page, you will be able to see the details of the document that you are applying for. You will also be able to see the fees for the certified copy.
6. Click on the “Pay Fees” button to pay the fees for the certified copy.
7. Once you have paid the fees, you will be able to download the certified copy.

Here are some additional things to keep in mind:
** You can also apply for a certified copy by visiting the office of the Sub-Registrar in the district where the document is registered.
** The fees for a certified copy vary depending on the type of document and the number of pages.
** The certified copy will be sent to you by email or post.