kerala.gov.in Secretariat File Tracking

Organisation : Government of Kerala
Facility : Secretariat File Tracking
Applicable For : Kerala

Home Page : http://kerala.gov.in/
Search here : http://sics.kerala.gov.in/ideas/status/file_search.php?redme=0

Instruction On File/Tapal Search

Using File no :
elect the Department and enter the numeric part of the File no. Now click the Search button to see the File details

Related : Accountant General Kerala File Tracking System : www.statusin.in/5034.html

Using Subject :
Select the Department, the date range and at least 3 Characters of the File Subject. Now click the Search button to see the File details.

Instructions for Search
** Search option enables you to find out the current status of Petition / Tapal / File in Govt. Secretariat. Government initiated the process of digitizing the movements of Files in Govt. Secretariat since 2007.
** Hencethe Status of Petitions / Files generated after 2008 are currently available in the System and Files prior to that are being updated into the system in a phased manner.
** Search can provide only the details available in the system. A failed search doesn’t mean that the file is missing in Govt. Secretariat, but may be due to non entry into the System.
** Since Digital File Flow application is being implemented in Information Technology, Food & Civil Supplies and Higher Education Department, the File pertaining to these Departments is not available for Status Search.

File / Tapal Search :
File / Tapal search allows you to search File / Tapal generated in different Departments in Government Secretariat. Click on the ‘File / Tapal Search’ TAB to view the File / Tapal Search
page.

How To Search A File?

Using a File no. :
1. Select the concerned Department from the Drop down list box (Department selection is mandatory). The last portion of your File no shows the concerned Department.
2. Enter the numeric part of the File no. Eg. If your File no. is “7346/Budget A3/2009/FIN”, then enter only “7346” in the space provided.
3. Click on the Search button to list all the Files pertaining to the Department starting with the Number provided

Using Subject.
1. Select the concerned Department from the Drop down lis  box (Department selection is mandatory). The last portion of your File no shows the concerned Department.
2. Select the Date range between which the File to be searched. The Date range should not be more than 3 Months.

How to search a Petition
Using Petition no.
1. Select the concerned Minister’ Office, where you have submitted your Petition, from the Drop down list box (Minister’s Office Selection is mandatory).
2. Enter the numeric part of your Petition no in the space provided. Eg. If your Petition no. is
“8945/NOR/2012/M(Rev)”, then enter only “8945” in the space provided.
3. Click on the Search button to list all the Petitions received in the selected Minister’s Office starting with the Number provided.

About Kerala :
As per Indian Constitution, Kerala Government has three estates namely the Legislature, the Executive and the Judiciary. Each estate has its own functions to perform. Legislature is the law-making body.

Kerala follows a unicameral legislative system, i.e. there is only one house for State legislature; namely the Legislative Assembly. The total members in the Kerala legislative assembly is 141. Of these, 140 are elected directly by the people on the basis of adult suffrage and one member is nominated from the Latin Community, which falls under the minority category.

Benefits of Using KFST

** It allows you to track the status of your files in real time.
** It saves you time and effort by eliminating the need to visit the Secretariat to check the status of your files.
** It provides you with peace of mind by knowing that you are always up-to-date on the status of your files.

Additional Simplified Procedure

Here are the steps on how to track Secretariat File online in Kerala:
1. Go to the eOffice Portal website: https://eoffice.kerala.gov.in/.
2. Click on the “File/Tapal Search” tab.
3. Enter the Reference Number in the space given.
4. Click on the “Search” button.

You will then be able to see the status of your file. The status will be one of the following:
** Pending: Your file is still pending with the secretariat.
** In Progress: Your file is currently being processed by the secretariat.
** Completed: Your file has been completed by the secretariat.

If your file is pending, you will also be able to see the following information:
** The department where your file is currently located.
** The name of the officer who is currently handling your file.
** The date on which your file was last updated.

Here are some additional things to keep in mind when tracking Secretariat File online in Kerala:
** You will need to have the Reference Number of your file to track it.
** The tracking service is available 24/7.
** The processing time for tracking your Secretariat File is typically instant.